C. Public Health and safety requirements

Event organiser to submit a form to arrange for extra event bins.

• Risk Management
  It is important to ensure the safety of the public during an event and you must have adequate plans in place to cater for any medical emergencies that may occur at any public event. In particular, those which have a larger number of attendees than the normal daily population at that location. For an event with more than 1000 attendees or for a high risk event, a Risk Management plan will required in accordance with AS/NZS ISO 31000:2009 and is to be submitted with your event application.

• Petting zoo
  Must comply with basic hygiene guidelines and have hand sanitiser available or hand wash facilities with water and liquid soap

• Face painting
  The event organiser is to ensure the painters are familiar with the guidelines from Department of Health. They are required to have sufficient water to clean brushes between uses and to disinfect after each client.

• Evacuation plan
  It is necessary to prepare an evacuation plan in accordance with the Health (Public Buildings) Regulations 1992. All staff and security personnel must be briefed in evacuation procedures prior to the event and evacuation plan should be displayed in key staff areas.

• Temporary structures
  When an event application is submitted, details on all proposed temporary structures is required to be included.
  • Large structures (> 55m2): For all large structures the manufacturers structural design certification must be submitted to the City as part of the event application.
    • For weight bearing structures including large stages or raised spectator seating a certificate of structural compliance, signed by a practicing structural engineer will be required.
    • For non-weight bearing structures including large tents, marquees or outdoor movie screens, details to verify that the structure has been installed in accordance with the manufacturer’s instructions are required. 
  • Smaller structures (< 55m2): temporary fencing and other temporary structures must be properly anchored in case of severe weather conditions. ​Concession booths must be bolted or locked in place and booths must be able to be fully enclosed and waterproof. Operators must be able to demonstrate that the structure has been installed in accordance with the manufacturer’s instructions.
  • Amusement structures: jumping castles and amusement devices are required to be registered with WorkSafe. Registration details must be provided with the event application, the device log book must be available during the event. All amusement structures must comply with AS 3533.

• Fire Safety
  All fire extinguishers must be kept fully charged and maintained in accordance with AS 1851. This standard requires extinguishers to be tested at least every six months and the test dates clearly identified on each extinguisher. Large-scale events may be subject to additional requirements from the Department of Fire and Emergency Services (DFES).
  • As a minimum fire safety requirement, at least one 4.5kg B (E) dry chemical powder extinguisher should be located between 2 and 4 metres of any:
    • Electrical generator or switchboard;
    • Flammable liquid or gas containers;
  • One 4.5kg AB E dry chemical extinguisher must be provided:
    • Within 10m of each exit (one) - If designated exits are provided; and
    • Backstage
    • ​Food preparation/cooking area; and
    • Backstage area.

• ​First Aid
  Health risks associated with mass gatherings can range from minor injuries or illness (such as allergies), to major injury or death. A larger number of patrons and an increased degree of complexity may increase the level and range of risk. The increase of risks may affect individuals, such as a patron presenting to first aid with heat exhaustion, or multiple people, such as a crowd crush.

  The number of First Aid posts, trained staff or ambulance service on site vary, depending on the type of event and number of people to attend. It is important to ensure unobstructed access into the event area in case of an emergency.

• Gas Safety
  Energy Safety outlines in the Guidelines for the safe use of gas appliances in public venues how an event organiser should space stalls using gas appliances and to group them with clearances between groups. Gas appliances on a mobile catering vehicle should be checked and tested every 12 months by a qualified gas fitter. A check list is included in the guideline for food outlets to operate in a safe manner at the event.

• Potable Water
  Free drinking water must be available to patrons at licensed events. An adequate quantity of potable water must be available for drinking, purposes especially during summer events.

• Exits and Exit signs
  Exits must not be obstructed. Exits for a fenced in event must be calculated according to the crowd dynamics and the flow rate. Exit widths and exit locations must be calculated to allow safe evacuation in a reasonable time. Exit paths must be illuminated during night time For outdoor events standard size signage may not be adequate.

The total fire ban requirements are noted below.

Checklists