Step 4. Implementation

Below are some helpful tips for implementing a successful event.

Before the event, ensure that you have:

• All the appropriate certifications, registrations and permits. Ensure these are easily accessible
• Enough volunteers / staff on the day, with clear roles and responsibilities
  • Including a person allocated to counting the number of attendees, record details for next event
• Event programs / maps for attendees
• Considered disability access and inclusion
• Any required procedures / plans in place
• A ‘plan B’ in place in case of severe weather conditions or otherwise and a plan for notifying all stakeholders

    You may wish to:

• Arrange for photos of the event - for promotion of future events

During the event:

• Ensure the set-up is according to the site plan
• Coordinate vendors / contractors
• Ensure all staff / volunteers are aware of their role and responsibilities
• Ensure the appropriate certifications, registrations and permits are easily accessible

After the event:

• Ensure the facility is left in a good clean state
• Take photos of any damage that may need to be reported
• Conduct a post event evaluation – review the planning process, collate all complaints, feedback or incidents to improve future events
• Record any milestones