Running Successful Community Events
These events are a great way to bring the community together and we are lucky to have a wide range of great events, big and small, running across the Armadale area.
We invite local residents and community groups to run their own events and have collated some information and tools to help you make your event a success.
Planning is the key element for any event, and to help with this we have produced the booklet and worksheet below. These have everything you need to know to ensure the best chance of success for your event:
A Public Event Notification Form is also required for all public events, this form is also a useful checklist in your event planning. Once submitted, this is sent through to the relevant City of Armadale departments so that they are aware of your event and can provide any specific feedback, or considerations to the event organiser.
This form should be submitted to firstname.lastname@example.org prior to promotion of your event and within the following timelines:
- Twelve weeks prior to any medium to high risk event, e.g. festivals, market days
- Six weeks prior to any low risk event, e.g. movie night.
As all events are different, each event has different risks and requirements. This form enables us to provide personalised advice for your event during your planning stage so that we can help ensure your event is a great success.
Some key links for when you are organising an event in the City of Armadale district:
- City run community facilities for hire
- What’s on in the area - event listings
- Community diary for free event listings
- Temporary Food Permit information
- Face and body painting guidelines, Department of Health
- Smoke free event information
- Creating Accessible Events, Disability Services
- Risk Management Plan Template
For those that are organising larger events the following links may also be useful:
- Guidelines for concerts, events and organised gatherings, Department of Health
- Rides and amusement safety information, Department of Health
- Liquor licencing information, Racing Gaming and Liquor
- Gaming permit information, Racing Gaming and Liquor
- Fireworks permit information, Department of Mines, Industry Regulation and Safety
- Guidelines for safe use of gas appliances in public venues
Important things to know about electrical requirements for events:
- Electrical leads must be covered or positioned so that they don’t create a tripping hazard.
- All electrical leads and equipment must be tested and tagged within the last 12 months.
- Electrical joints and connections are not to be accessible to the public or exposed to damp conditions.
- If power is distributed a Form 5 Certificate of Electrical Compliance will need to be signed off by a registered electrician after set up.
Key City of Armadale contacts if you are running a public event:
Health Services Team - email@example.com
Permits and approval enquiries.
Events Team - firstname.lastname@example.org
General event enquiries.