For large weight bearing structures including large stages or raised spectator seating a certificate of structural compliance, signed by a practicing structural engineer is required. For non-weight bearing structures including large tents, marquees or outdoor movie screens the manufacturers structural design certification must be submitted to the City as part of the event application. After event bump-in, a certificate to verify that the structure has been installed in accordance with the manufacturer’s recommendations and instructions is required.
An electrical contractor must complete and certify on the day of the event that any temporary electrical installations (generator), or any major distribution of mains/ RCD protected power, complies with the Health (Public Buildings) Regulations 1992, by submitting a Form 5 - Certificate of Electrical Compliance.
You must also:
- Ensure that installations from the point of supply to the final distribution outlet available to the end user is safe.
- Restrict public to access or tamper with electrical connections.
- Position electrical leads that they won’t cause a tripping hazards
- Test and tag electrical leads and equipment within 12 months
- Prevent electrical connections to be exposed to damp conditions
Selling of food requires a temporary food stall permit which can be applied for 14 days prior to the event. It is the responsibility of the individual food trader to apply for the permit and the event organiser to provide to the City a list of food vendors who will operate at the event. Events for more than 3 hours should have food and non-alcoholic drinks available.
Event organiser to obtain a licence from Racing, Gaming and Liquor (RGL) to ensure alcohol is served and consumed in a responsible manner.
Obtain approval from Department Mines Industry Regulation and Safety. Include fireworks in the Risk Management plan and Emergency management plan.
Some events create noise levels that will require approval. This includes music from concerts or live bands that may impact nearby residents. The event organiser is required to apply for Regulation 18 approval under the provisions of Environmental Protection (Noise) Regulations 1997. Such application should be submitted at least 60 days before the event.
As a minimum, the application should include details relating to start and finish times, sound level limit calculations, PA system set-up, monitoring responsibilities, complaint management and event notification. Noise from stage construction and deconstruction activities before and after the event should also be considered and stipulated in the application.
For major events, the application should also contain noise prediction information and a noise management plan with community notification.
Community activity noise can be exempted under Regulation 16 if the noise emissions from agricultural shows, fairs, fetes, exhibitions and like events are not required to meet the assigned noise levels.
For any road closures, submit a traffic management plan for review and approval by the City. If the event involves closure of a Main road, you will need to consult with Main Roads WA about temporary closure, as well as WA Police. Road closures should be considered as a last resort and should be limited to times outside of peak traffic periods.
Ensure sufficient parking is available for the venue and consider the need for overflow parking
Provide event signage for pedestrians crossings.
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